Location: Peel & Dufferin, ON
Experience: 1-3 years
Our client, a top School Board in Peel and Dufferin, is seeking an analytical, organized, and multitasking Assistant Secretary to be part of their team on a contract basis. Long term potential!
Under the direction of the Supervisor/Designate, this position is responsible for providing various administrative and secretarial support as required to the Principal, Vice Principal, Head Secretary, Teachers, students to ensure efficient day to day operations of the school are met and the procedures and policies of the Board are followed consistently. Maintaining confidentiality is a requirement for this position. This description is a summary of the typical functions of the job and is not to be considered an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties.
The working hours will correspond with the individual institution’s timetable and school holidays. Selected applicants for this role would require a vulnerable sector screening check.
|KEY RESPONSIBILITIES||% of Time|
Assists in maintaining a current computer student database to ensure correct information by utilizing approved Board database software and all reports and forms are accessible
|Secretarial Focus |
Receives, distributes, or photocopies newsletters, flyers, mail, information, forms, booklets, deliveries, couriers etc.
Provides assistance when injuries occur and inform parents/guardians of accidents or illness in accordance with school protocol
|Public Relations Focus|
Receives and relays all messages to staff and students
Hours of the position are Monday to Friday from 8:00 am – 3:00 pm EST
EDUCATION AND EXPERIENCE
A minimum of 1 year of recent relevant office experience
Secondary School Diploma
Experience working in a fast-paced working environment.
Proficient in the use of Board provided computer-based technologies to create, manipulate, store and retrieve information, and communicate with others
Preferred experience in an educational setting
First Aid Certification an asset
SKILLS AND COMPETENCIES
Excellent verbal and written communication skills
Strong attention to detail with the ability to multi-task effectively.
High level of professionalism with and familiar with working with confidential information
Proficient time management and organizational skills attributes.
High-level customer service and people skills
Demonstrated analytical and problem-solving skills.
Ability to work independently while understanding the importance of engaging appropriate members of the senior team for awareness or guidance and/or escalating issues as appropriate
If you feel that you would be a great addition to the team, you can apply by either clicking the “Apply Now” button or by sending your resume to firstname.lastname@example.org, along with a concise explanation on why you would be a good fit!
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